Payment Methods

Payment methods are your organization’s catalog of “ways money moves” — cash in the till, a bank transfer, a customer’s cheque, a bill of exchange (bill of exchange), a CIB card, an Algérie Poste CCP mandate, and so on. Every receipt and payment you record picks one of these methods, and the method decides how that money behaves.

You usually set this catalog up once when you start using Beelocity and rarely touch it again.

Opening Payment Methods

Open Treasury → Payment Methods in the sidebar. You will see one row per method, showing:

• Code — your short identifier for the method (for example CHQ-CLIENT or VIR-BNA). Click it to open the method.
• Name — the label shown when you pick a method on a receipt or payment.
• Instrument — what the money physically is (cash, cheque, bank transfer, and so on).
• Direction — whether the method is used for money coming in, going out, or both.
• Tracked — whether the method is a tracked instrument (cheques and bills of exchange).
• Clearing — whether the funds become final only after a clearing step.
• Default Account — the treasury account pre-selected when this method is chosen.
• Active — whether the method appears in the receipt/payment picker.

The filter button beside the search box narrows by Instrument, Direction, Tracked, Clearing, Default Account or Active (Working with lists).

Creating a payment method

Click New, then fill in the form:

• Code and Name — a short identifier and a friendly label.
• Instrument Type — what the money is. Choosing the type suggests a reporting code for you.
• Direction Support — Incoming for customer receipts, Outgoing for supplier payments, or Both.
• Instrument Tracking — turn this on for cheques and bills of exchange only. When it is on, recording a payment with this method also creates a tracked cheque or bill of exchange that Beelocity follows through remittance, clearing, and any bounce, and the money only moves into your balance once the instrument clears.
• Requires Clearing — turn this on when the money is not final the moment you record it; the cash balance only changes after a deposit or clearing event. A tracked instrument always requires clearing, so Beelocity turns this on for you.
• Default Treasury Account — the account pre-selected on a receipt or payment when this method is chosen (for example a “BNA transfer” method defaults to your BNA account). Optional, and always overridable when recording.
• SCF Account Code — a free-text reference code used for reporting only. It is filled in for you from the instrument type; change it if your numbering differs.

Click Save. You can edit a method later from its detail page.

A typical Algerian SME catalog

Most organizations start with a small set like this:

For example, when a customer pays a 250,000.00 DA invoice with cash, you pick Cash (till) and the money is in your till balance immediately. When the same customer pays by cheque, you pick Customer cheque for collection, Beelocity records the cheque, and the 250,000.00 DA only lands in your bank balance once the cheque clears.

Retiring a method

A method that has already been used on a payment can’t be deleted — that would break the history of those payments. Instead, switch its Active toggle off. The method keeps its history but disappears from the receipt/payment picker, so no new payments can use it. You can always switch it back on later.

A method that has never been used can be deleted outright from its detail page.