Customs declarations

When the goods reach the port, your customs broker files a detailed declaration for them. Customs then works out what you owe. The broker gives you a copy with the declaration’s number, the day that customs registered it and every figure that customs printed. Enter the declaration on the import dossier. All of a dossier’s customs is then in one place, and not in a folder of photocopies.

When you record a declaration, Beelocity adds its costs to the dossier’s charges. It also lists the taxes that you deduct. The Foreign trade officer and the owner of your organization can fill in a declaration and record it.

Beelocity computes no duty. Customs computes the duties, and the rates change with each finance law. So you copy each figure from the declaration.

Record a declaration

1. Open the import dossier, then its Customs declarations tab, and press New.
2. Copy the Declaration number from the broker’s copy. Beelocity accepts each number only once.
3. Enter the Registered on day from the declaration. It is the day that customs registered it, and not the day that the broker gave you the copy. Customs applies the duties and the exchange rate of that day.
4. Copy the Customs office from the declaration, such as Alger Port.
5. Pick the Customs broker who filed it. If your business declared its own goods, leave it empty.
6. Copy the Customs rate from the declaration. It is the exchange rate that customs used to convert the goods. It is not a rate that you have on file. If the dossier is in dinars, the rate is 1, and you cannot change it.
7. Press Add above the Lines, beside the declaration’s details. Beelocity saves the declaration as a Draft, and it opens a line for the first article (below). To add the articles later, press Save instead.

If the broker is not among your partners yet, ask somebody who can create one. The Procurement manager, the Sales manager and the owner of your organization can create it under Business Partners > Partners. The owner can also use the New partner link under Customs broker. The Foreign trade officer cannot create a partner. Until the broker exists, you can save the declaration without one and pick the broker later, while the declaration is a Draft.

If you clear the dossier’s goods in two parts, the dossier has two declarations. Enter each one with its own number. You cannot add a declaration to a cancelled dossier.

The goods of each article

A declaration lists its goods in numbered articles, one for each tariff sub-heading. In the Lines beside the declaration’s details, add one line for each article:

1. Press Add.
2. Copy the Tariff sub-heading from the declaration. You can type it with dots or spaces. Beelocity keeps its ten digits.
3. Copy the Description of the goods from the declaration.
4. Copy the article’s Customs value in dinars from the declaration.

The customs value is what customs computed the duties on. It is the price plus the carriage, the insurance and the handling to the border, at the customs rate. So it is not the goods value of your orders.

Beelocity gives each new article the next number, and you cannot type one. So add the articles in the order that the declaration prints them.

When you add an article, Beelocity puts under it the dossier’s order lines whose product has the same sub-heading. It leaves out the lines that another article of the declaration already covers. If you change an article’s sub-heading later, its goods stay as they are.

Open the Goods tab to see the order lines that each article covers. You can change them while the declaration is a Draft:

• To add a line, press Add, and pick the Article and the Order line.
• To move a line to another article, change its Article.
• To take a line off, delete its row.

In one declaration, an order line can sit under one article only. Another declaration of the dossier can cover it too.

If an order line names no product, or if its product has no tariff sub-heading, Beelocity does not put it under an article. Add it by hand on the Goods tab. A product’s Tariff sub-heading is on the product’s page.

Beelocity refuses an order line that is not one of the dossier’s goods. It also refuses a line that another article of the same declaration already covers.

The duties and taxes

Open the declaration’s Duties and taxes tab. Add one line for each duty or tax that the liquidation prints:

1. Press Add.
2. Pick the Article that the duty or tax is on.
3. Pick the Duty or tax. The list holds these:
   • Customs duty, the duty that the customs tariff sets
   • DAPS, the provisional additional safeguard duty
   • Solidarity contribution
   • Import TVA
   • Advance on profits tax
   • Consumption tax
   • Customs IT fee
   • Other, for any other duty or tax that the liquidation prints
4. Copy the Base, the Rate and the Amount from the liquidation. Beelocity never multiplies the base by the rate. The amount is the figure that customs printed.

Each duty or tax is on an article, except the Customs IT fee. For the IT fee, leave Article on The declaration as a whole. Other can be on an article or on the declaration as a whole.

You pay the Advance on profits tax only on goods that you import to resell as they are. So a dossier that imports for the business’s own needs does not offer it.

If you leave the Rate of an Import TVA empty, Beelocity fills it in when you save the line. It takes your TVA rate for the article’s goods on the Registered on day. It does so only when every good of the article names a product, and those products share one tax class. Otherwise the rate stays empty, so type it. If the liquidation prints another rate, type that one instead.

You can list each duty or tax only once on the same article, and only once on the declaration as a whole. Other is the exception, and it can appear more than once. No figure can be negative. If an exemption brings a duty to nothing, type zero.

Under Totals, Costs adds up every duty and tax except the Import TVA and the Advance on profits tax. These costs are part of what the goods cost. Recoverable taxes adds up those two. You deduct the TVA, and you set the advance against your profits tax, so neither is a cost.

Goods at the customs rate is the goods value of the dossier’s orders, before tax, at this declaration’s customs rate. An article’s Customs value also counts the carriage and the insurance to the border, so the figures can differ. Beelocity does not add up the articles’ customs values, so add them yourself to compare. If the declaration clears only part of the goods, this figure still counts all of them.

Record the declaration

While a declaration is a Draft, its costs are not among the dossier’s charges, and its taxes are not on Deductible import taxes. You can still change an article, move a good or retype a figure.

When every figure matches your copy, record the declaration:

1. Press Recorded on the road at the top of the declaration’s page.
2. Press Move to Recorded in the dialog.

When you record the declaration, Beelocity adds its costs to the dossier’s charges:

• Each duty or tax that is a cost becomes one charge on the dossier. Its Kind of charge is Customs duties and taxes, and its amount is in dinars. Its Invoice date is the Registered on day, and its Invoice number is the declaration number. Its Description names the duty and its article, such as Customs duty, article 1, in your organization’s working language.
• Beelocity spreads an article’s cost over that article’s goods alone, by value. Article 1’s duty falls on the goods that article 1 covers, and on nothing else.
• The Customs IT fee spreads over all the dossier’s goods. So does an Other duty or tax on the declaration as a whole.
• The Import TVA and the Advance on profits tax make no charge, because you get them back. A duty that you typed as zero makes no charge either.

For example, the dossier has three goods that Procurement received, worth 6,000.00, 2,000.00 and 4,000.00 DA. Article 1 covers the first two, and it carries a customs duty of 3,000.00 DA. Article 2 covers the third, and it carries 250.00 DA. The Customs IT fee is 2,500.00 DA. On the landed-cost sheet, each good’s share of customs is:

If Procurement has received none of an article’s goods yet, that article’s charge has nothing to fall on. The landed-cost sheet then shows no figures until Procurement receives them.

The charges appear on the dossier’s Charges tab and on its landed-cost sheet like any other charge. You cannot edit or delete them there, because they change with the declaration.

To correct a recorded declaration, move it back to Draft:

1. Press Recorded on the road at the top of its page. The list of moves opens.
2. Press Draft, and then press Move to Draft in the dialog.

Beelocity then removes the charges that the declaration made. When the declaration is right, record it again. You cannot move it back while the dossier’s landed-cost sheet is Final or Posted. In that case, choose Draft from the sheet’s status on the dossier’s Landed cost tab first.

Beelocity refuses to record a declaration in these cases:

• The declaration has no article yet. Add its articles first.
• An article covers none of the dossier’s goods. The message names the article. Add its goods on the Goods tab, or delete the article.
• An article lists goods that are no longer in the dossier. These are the lines of an order that is Cancelled or Revised, or of an order that was taken off the dossier. The message names the article. Remove those goods on the Goods tab.
• The dossier’s landed-cost sheet is Final or Posted. Choose Draft from the sheet’s status on the dossier’s Landed cost tab first. After you finalize and post the sheet again, only the difference that the declaration made reaches your stock.
• The dossier already has Customs duties and taxes charges that somebody typed by hand. The message names them. Delete them on the dossier’s Charges tab first, so that customs is not counted twice.

After you record a declaration of the dossier, Kind of charge no longer offers Customs duties and taxes on a new charge. The declaration has already charged them.

What you deduct

Customs collects two taxes that are not costs, because you get them back. You deduct the Import TVA on the month’s TVA return. You set the Advance on profits tax against the year’s profits tax.

To see them, open Foreign Trade in the sidebar, and then Deductible import taxes. The page has one line for each of these taxes on each article of your recorded declarations. Each line shows:

• the Registered on day, the Declaration number, the Dossier number and the Article
• the Duty or tax, with its Base, Rate and Amount as customs printed them

A declaration that is still a Draft is not on this page. Record it first.

To see one month, open Filters. Under Registered on, set the first box to the month’s first day and the second box to its last day, such as 01/08/2026 and 31/08/2026.

Under the list, Totals gives the month’s Import TVA and its Advance on profits tax as two figures. They go to two different returns, so Beelocity never adds them together. The totals count every line that the filter keeps, and not only the page that you are on.

To hand the month over, open the ⋮ menu above the list and choose Export. The file holds every line that the filter keeps, under the same headings, in your language.

Beelocity fills in no tax return for you. These are the figures that you carry to it.