The Cash Ledger | Beelocity

See every movement of money on your treasury accounts, find the document behind each one, and correct a mistake with an adjustment.

The Cash Ledger lists every movement of money into and out of your treasury accounts. It holds receipts, payments, transfers, cleared cheques, bank charges, interest and opening balances. Use it to see what happened to your money, and when.

Each account’s book balance comes from this ledger. It is the total of the account’s entries, so it always agrees with the movements behind it. The bank’s balance is another figure, which the bank prints on its statement. Bank reconciliation checks your entries against that statement.

The Cashier can read the ledger. Only the Treasurer and the owner of your organization can post an adjustment or reverse an entry.

Opening the Cash Ledger

Open Treasury → Cash Ledger in the sidebar. The list shows one row for each movement, with the latest date first. It has these columns:

Date is the transaction date, the day that the movement counts in your books. Click it to open the entry.
Account is the treasury account that the money moved through.
Type is the kind of movement, such as Receipt, Payment, Transfer in, Transfer out, Bank charge, Interest, Opening balance or Adjustment.
Direction reads Inflow if the money came in, and Outflow if it went out.
Amount is the sum that moved. An inflow shows as a positive figure and an outflow as a negative one, as on a bank statement.
Running balance is the account’s balance just after Beelocity recorded the entry. Beelocity adds each new entry to the latest balance, even when the entry has an earlier date. So after an entry with an earlier date, the balances down the list no longer follow each other.
Reference names the record that produced the entry, by its own number, with a link that opens it. That record is a receipt such as RCT-2026-000042, a payment, a transfer such as TRF-2026-000014, or a bank statement. An entry that reverses another names that entry, by its type and its date. An opening balance reads Opening, and an adjustment that you post yourself reads Manual.
Bank reconciliation reads Reconciled when a line of a bank statement is matched to the entry, and Unreconciled when no line is.
Memo says in words where the movement comes from.
- Most entries show the number of the document behind them, such as RCT-2026-000042. Any memo written on that document follows the number.
- Beelocity reverses an entry itself when somebody cancels a receipt, a payment or a transfer. It does the same when a cheque that had cleared comes back unpaid. That reversal shows the number of the receipt, the payment or the transfer, and nothing else.
- An adjustment from Post adjustment shows the reason that its author typed. An adjustment from Reverse entry names the type and the date of the entry that it reverses.
- A bank charge or interest written from a statement line shows the memo typed for it. If nobody typed one, it shows the line’s memo, or else the statement’s number.
- An opening balance has no memo, because its type and its account already say what it is.

Where the rows come from

Beelocity writes each entry at the step that moves the money. Nobody can edit or delete an entry afterwards. These steps write an entry:

Confirm on a receipt or a payment writes its entry. Only the Treasurer and the owner of your organization can confirm.
A receipt or a payment whose method tracks the paper, such as a cheque or a bill of exchange, writes nothing at Confirm. Its entry comes when the paper moves to Cleared, on its own page or when somebody credits its deposit slip (Cheques and bills of exchange).
An internal transfer writes Transfer out when you confirm it, and Transfer in when you complete it. A fee on the transfer is a Bank charge (Internal transfers).
A new account with an opening balance writes an Opening balance entry, dated on the account’s Opening balance date.
Write the missing entry, on a line of a bank statement, writes a Bank charge or Interest (Bank reconciliation).
Post adjustment and Reverse entry write an Adjustment, as described below.
Beelocity also writes an Adjustment itself when somebody cancels a receipt, a payment or a transfer that had moved money. It does the same when a cheque that had cleared comes back unpaid.

An entry that a document wrote points back to that document, so you can always trace the movement to its paper.

Searching

Type in the search box to find entries by their memo, or by the number of a record behind them. The search reads these numbers:

the number of the receipt, the payment or the transfer that moved the money
the number of the bank statement, for an entry written from one of its lines
the numbers of what a receipt or a payment settled, such as invoices, bills and orders
the number of the cheque that a receipt or a payment came with

An entry that reverses another is found by the numbers of the entry that it reverses. So a search for a cheque’s number finds the receipt that the cheque paid. If the cheque cleared and then came back unpaid, the search also finds the entry that reversed the receipt. Neither memo shows the cheque’s number.

Filtering

Click the filter button, the funnel beside the search box, to narrow what you see. Working with lists shows how it works. You can filter on each column:

Account shows one account’s entries, which is that account’s statement in your own books.
Type shows one kind of movement, for example only payments or only bank charges.
Direction shows only inflows or only outflows.
Reference shows one kind of record behind the entries.
Bank reconciliation set to Unreconciled shows the entries that no statement line matches yet. These are the entries that are still to reconcile on the account.
Date takes a From day and a To day.
Amount and Running balance take a band of figures. The amount band reads the figure without its sign, so it is always positive.
Memo finds words in the memo.

Beelocity writes your choices into the page’s address, so you can bookmark one account’s month. Clear all, at the bottom of the panel, removes every filter at once.

Viewing an entry

Click a row’s Date to open the entry. Its page has three sections:

Movement holds the Transaction date, the Value date, the account, the type, the direction, the amount and the currency.
Base currency and balance holds the Amount in base currency and the Running balance. An entry in a foreign currency also shows the Exchange rate that Beelocity fixed when it recorded the entry.
Reference and reconciliation holds the Reference, the Bank reconciliation status, the SCF account code and the Memo. Its Document row names the record that the entry came from, and opens it. For a reversal, it names the entry that the reversal undoes.

The Transaction date and the Value date are two dates. The transaction date is the day that the movement counts in your books, and the list’s Date column shows it. The value date is the day that the bank makes the money available, and it can come later. For example, a cheque that you pay in on Thursday can reach the account on Sunday. The cash forecast and Match automatically count the transaction date, and not the value date.

The SCF account code is a code from the SCF, the Algerian financial accounting system. Beelocity or the entry’s author gave it. Beelocity shows it on the entry, and it uses the code nowhere else.

Corrections: posting an adjustment

Nobody can edit or delete an entry, so the ledger always shows what happened. To correct a mistake, you post a new entry, called an adjustment. The entry that you correct stays in the ledger beside it. Only the Treasurer and the owner of your organization can post an adjustment, in one of two ways.

Reverse an entry. Open the entry, choose Reverse entry in More actions, and press Post reversal.

Beelocity posts an adjustment of the same amount in the other direction, on the same account, dated today. For example, it reverses an outflow of 250,000.00 DA with an inflow of 250,000.00 DA.
The adjustment keeps the exchange rate of the entry that it reverses. Its memo names that entry’s type and date, in the language that you use when you reverse it.
The reversal changes only the cash ledger. The receipt, the payment or the transfer behind the entry stays as it is, and so do the invoices that it settled. To undo the document itself, see Receipts and payments or Internal transfers.
So do not reverse the entry of a receipt or a payment that you want to undo. After a reversal, Beelocity cannot cancel that receipt or payment, or mark its paper unpaid. You can still cancel a transfer after a reversal.
If a statement line is matched to the entry, Beelocity refuses the reversal. Unmatch the line first, in Bank reconciliation.
You can reverse an entry only once.

Post a free adjustment. Press Post adjustment on the Cash Ledger list, and fill in the form:

Account offers only the accounts that are Open.
Direction is Inflow to add money to the account, or Outflow to take money out. It opens on Outflow.
Amount is a figure above zero, in the account’s currency. Direction gives it its sign.
Transaction date is the date of the correction in the ledger. It opens on today.
Value date is the day that the bank makes the money available. It cannot come before the transaction date. If you leave it empty, Beelocity takes the transaction date. A cash account has no value date, so the form does not ask for one.
SCF account code is optional.
Memo is required. Say why you post the correction, so that anybody can see later why the balance moved.

Then press Post adjustment. Beelocity posts the entry and opens it.

Tip: If you reversed an entry by mistake, reverse the reversal. Beelocity posts the money back, and all three entries stay in the ledger. If the first entry came from a receipt or a payment, Beelocity still cannot cancel that document.

Why some movements can’t post

Beelocity posts a movement only to an account whose status is Open. If the account is Frozen, the Treasurer or the owner of your organization can press Unfreeze on its page. A Closed account never opens again, so post to another account.

Beelocity also refuses an outflow that would take the balance below zero, unless the account has Allow negative balance switched on. Even then, the balance cannot go below the account’s Overdraft limit, if the account has one.

On an account in a foreign currency, Post adjustment also needs an exchange rate on or before the transaction date. If no rate is on record, Beelocity refuses the adjustment. A reversal keeps the rate of the entry that it reverses, so it needs none.