Low stock alerts help you avoid stockouts by monitoring inventory levels and notifying you when a product’s quantity falls below a defined threshold. By setting minimum quantities and reorder points for each product-warehouse combination, you can proactively replenish stock before it runs out.
Key Concepts
- Minimum Quantity — The lowest acceptable stock level. Falling below this triggers an alert.
- Reorder point — The stock level at which you should start the replenishment process. This is typically set higher than the minimum quantity to account for lead times.
- Reorder quantity — The suggested quantity to order when restocking.
- Maximum Quantity — An upper limit to prevent over-ordering and excessive storage costs.
Setting Up Alerts
To create a low stock alert:
- Navigate to Inventory > Low Stock Alerts in the sidebar.
- Click New.
- Fill in the details:
- Product / Variant — The product (and optionally a specific variant) to monitor.
- Warehouse — The warehouse where this alert applies.
- Minimum — The minimum stock level before an alert is triggered.
- Reorder point — The level at which reordering should begin.
- Reorder quantity — How much to order when restocking.
- Maximum — The maximum stock level to maintain (optional).
- Alert Enabled — Whether this alert is currently active.
- Click Save.
Seeing Which Alerts Are Triggered
Beelocity continuously compares your thresholds to the stock that is actually available (reserved, quarantined, damaged, or expired stock doesn’t count). An alert is triggered when available stock reaches the reorder point, and becomes critical when it reaches the minimum quantity. Warehouse-scoped alerts look only at that warehouse; alerts without a warehouse watch your total stock across all warehouses. Triggered alerts are listed worst-first, so the products most in need of replenishment appear at the top.
Managing Alerts
The alerts list shows all configured thresholds with their product, warehouse, quantities, and status. Its filter button narrows it to one Product or Warehouse, a Min Qty or Reorder point band, or the Enabled / Active ones (see Working with lists). You can:
- Edit an alert to adjust thresholds as demand patterns change.
- Enable or disable alerts without deleting them, useful for seasonal products.
- Delete alerts that are no longer needed.
Important Notes
- You can set up multiple alerts for the same product across different warehouses — each warehouse may have different thresholds based on local demand.
- Review your reorder points periodically. If supplier lead times change or sales patterns shift, your thresholds may need adjusting.
- Low stock alerts work best alongside the stock levels view, which shows current quantities across all warehouses.