A month that is closed says what every person is owed. This page is what happens next: the money leaves. You record where each person is paid, you tell Beelocity which account the wages come out of, and then, on the closed month, you press Pay the salaries once. Beelocity records one payment per person in Treasury, for exactly what their payslip says — so the cash ledger shows the month’s wages the way it shows every other outflow, and a transfer the bank sends back is one person’s to chase instead of a lump sum to unpick.
This page is for the owner, the clerk or the accountant who pays the month. The month itself — opening it, working it out and closing it — is Monthly payroll.
Record where each person is paid
Open Human Resources › Employees, open the person and click Edit. Under Bank details there are two fields:
- Bank — the bank the account is at, or Algérie Poste for a postal account. Write it as the person’s own paperwork spells it.
- Account number — the
RIBat a bank, or theCCPat Algérie Poste. Copy it exactly as it is written on their paperwork.
Click Save.
Two things are worth knowing:
- Beelocity does not check the number. A
RIBis twenty digits and aCCPis a different shape, and both are typed straight in. A number that is wrong comes back from the bank rather than being refused here — which is the safer of the two, because a check that refuses a correct account is invisible and gets blamed on the app. - Two people may share one account. A household where the salary goes to one account is a real thing, and the register does not refuse the second person.
Leave both blank for somebody you pay in cash: you can still keep them on the register and in the month’s payroll. You just cannot include them when you pay — see When somebody has no account.
Choose the account the salaries leave from
Open Payroll › Setup › Pay rules, click Edit, and pick the Salary account under
Payroll. It is the Treasury account the month’s wages come out of — your bank current account,
or your CCP. Click Save.
It starts empty, and that is normal. Beelocity creates no bank accounts for you: the accounts your business has are ones you enter in Treasury, so there is no sensible account for it to guess. Until you pick one, paying a month stops and tells you to set it.
It is not the same as the account on your invoices. The account whose RIB prints at the
bottom of a customer invoice is set on the Organization profile, and it answers a different
question: where your customers pay you. This one says where money leaves for your staff. Plenty
of businesses invoice from their bank and pay wages from their CCP, so keep the two apart.
Pay the month
Open the closed month under Payroll › Months, open More actions and choose Pay the salaries. On a month that is not closed yet the action is greyed out, and pointing at it says to close the month first. Beelocity asks one thing — the Payment date, the day the money leaves — and fills in today. Click Pay.
That writes one payment per person, in Treasury, each for exactly the net pay on that person’s payslip, out of the salary account. Either all of them are written or none is: a month half paid is the worst outcome there is, because nobody can see from the run which half went out, and the people left out find out on payday.
The payments are recorded as drafts. They say what is owed and to whom; they do not yet move the cash in your books. The Treasurer or the owner of your organization confirms each one in Treasury when the transfer actually goes. That is also what puts it in the cash ledger, on the day the money really left. If your business routes large payments to an approver, that still applies: paying the month does not walk around it.
The month’s figures are never touched. A closed month is a record, and paying it changes nothing on it: no salary is recomputed, no payslip is renumbered. Whether the month has been paid is read from the payments themselves.
See whether the month is paid
The closed month’s page shows a Salaries line under Payment:
- Not paid — nobody has been paid yet.
- Paid — everybody owed something has a live payment, and the line says how many people and how much.
- Partly paid — some do and some do not. Pressing Pay the salaries never leaves a month like this. A month looks like this after somebody cancels one of its payments, or deletes one while it is a draft.
The Payments tab lists the month’s payments, one per person, with its number, the date, the amount and its status. Click one to open it in Treasury.
A returned transfer puts itself right while its payment is Confirmed. If the bank sends a transfer back, the Treasurer or the owner of your organization cancels its payment in Treasury. The month then stops reading as paid on its own, so you do not have to undo anything. Press Pay the salaries again and Beelocity writes a fresh payment for that one person only; everyone already paid is left alone.
Nobody can cancel a Cleared payment. Beelocity writes each salary payment with a method that needs no clearing, if it has one. Such a payment becomes Cleared as soon as somebody confirms it. If the bank then returns the transfer, the payment cannot be cancelled, and the month keeps reading as paid. Reverse entry in the cash ledger puts the money back in the account, but the payment stays Cleared. To keep the way back open, the Treasurer or the Cashier edits each draft before anybody confirms it. They pick a Payment method that has Requires clearing switched on and Instrument tracking switched off. Picking a method can change the Treasury account, so they check that it is still the salary account. If no method fits, the Treasurer or the owner of your organization adds one under Treasury › Setup › Payment Methods. After the bank has debited the transfer, the Treasurer or the owner presses Mark cleared (Receipts & Payments).
Print the transfer listing
Once a month has been worked out, Print transfer listing — or Download transfer listing, under More actions on the run — gives you the paper an Algerian bank’s counter takes for a month of wages. It carries your own details and the account the money leaves at the head, then one line per person with their bank, their account and their net, and the total at the foot. The bank debits your account once and credits each line.
It prints in your organization’s document language, so set that to the one the counter reads. The figures on it are the ones the month settled: no salary is worked out again, and the total is the month’s own.
Print it before you pay, not after. Somebody with no account number is on the listing with their net and No account on file where the account should be — which is how you see, in one glance, whom you still have to ask. Fill their details in on their record and print it again.
You do not have to wait until the month is closed. Print it as soon as you have computed it: that is when the gaps are still cheap to fix, because closing a month cannot be undone.
When somebody has no account
If anybody in the month has no account number, Beelocity refuses to pay the month and names every one of them, not just the first — so you fix them in one pass. Add their bank details on their record and press Pay the salaries again.
It refuses rather than skipping them on purpose. Recording a payment for somebody whose account nobody knows would be recording something that cannot have happened.
What stops a month being paid
| What you see | What to do |
|---|---|
| The month is not closed | Close it first. A draft’s figures can still move, so there is nothing settled to pay. |
| No salary account is set | Pick one under Payroll › Setup › Pay rules. |
| No way to pay money out | Add a payment method in Treasury › Setup › Payment Methods — a bank transfer for wages paid by transfer, cash for wages paid at the counter. |
| Your organization has no default currency | Open the Organizations page, click your organization’s code and pick a Default currency. A salary has to be written in one. |
| Somebody has no account number | Add it on their record; the message names everyone it is missing for. |
| The salaries have already been paid | Nothing to do. The Payments tab shows what went out. |
| This month owes nobody anything | Nothing to pay — everyone in the month nets zero, so there is no transfer to make. |
Who can pay
Paying the salaries takes a permission of its own. Somebody who may open a month, work it out and even close it does not automatically get to pay it: closing settles what is owed, paying moves real money, and an owner may well keep the second for whoever signs at the bank. Ask whoever looks after roles for the payroll payment permission if the button is not there.